Condor PASS (Probation and Student Success)

Students on Academic Probation or Dismissal Must Complete the Following Mandatory Steps:

Meet with an Oxnard College counselor as soon as possible to discuss your academic standing, discuss your academic goals, and receive guidance regarding your courses. There are 2 ways to make a counseling appointment. Appointments are available via Zoom, Phone, and In-Person

Schedule your own counseling appointment on Starfish Connect.
Call 805-678-5816 to have the General Counseling Department staff schedule an appointment for you.

If you are part of a college program, please connect with your program counselor instead:
Athletics, CalWORKs, CARE, EAC/DSPS, EOPS, TRIO SSS, Veterans/ Military Connected Student, etc.

What is the ASW:
It is a video you must watch and answer questions correctly.

How to sign up for the ASW:
You must meet with a counselor to sign up.

How to complete the ASW:
Once signed up, you will receive an email from one of our probation counselors with instructions on how to complete the ASW. This email will be sent to your VCCCD student email account on Wednesday 3pm – 5pm. Read the email carefully and complete your ASW within the timeframe listed (by the following Tuesday). You have 6 days to complete the ASW. Since it is NOT a live meeting, you do not have to be present or on campus to complete the ASW.

You must enroll in a PG R820 course as soon as possible. You enroll in PG R820 through the MyVCCCD Portal as you would enroll in any other class.

PG R820 | Spring 2023

Impacts of Probation and Dismissal

Enrollment Date: Possible loss of priority registration
- Students who are on two consecutive semesters of academic or progress probation, or any combination of the two, will lose registration priority.
Unit Limitation: Limit on the number of units a student can take while on probation
- Probation 1: 12-unit limit
- Probation 2: 6-units limit
- Dismissal: 0-unit limit
  Student must sit out one semester or submit a dismissal appeal.
Financial Aid Eligibility: Possible loss of Financial Aid eligibility
- Effective Fall 2016 students who are on two consecutive semesters of academic or progress probation, or any combination of the two, will also lose their eligibility for a California College Promise Grant (CCPG). Two consecutive semesters (Fall and Spring), with no more than a one-semester stop-out between them.

Definitions of Academic Standing

A student is in "Good Standing" if they meet the following:

Have a cumulative grade point average (GPA) of a 2.0 or higher
Have completed more than 50% of the units attempted with a grade of A, B, C, D, F or P

Academic Probation I
If a student has attempted at least twelve (12) semester units and has earned a grade point average below 2.0 in all units graded in accordance with the grading scale established by the Ventura County Community College District, the student shall be place on academic probation.
Progress Probation I
A student who has enrolled in at least twelve (12) semester units shall be placed on progress probation when course grade entries of W, I, NC, and NP reach or exceed fifty percent (50%) of the units attempted.

Academic Probation II
If a student remains on academic probation for two consecutive semesters after having attempted at least twelve (12) semester units and has earned a grade point average below 2.0 in all units graded in accordance with the grading scale established by the Ventura County Community College District, the student shall be placed on academic probation.
Progress Probation II
If a student remains on progress probation for two consecutive semesters after having attempted at least twelve (12) semester units shall be placed on progress probation when course grade entries of W, I, NC, and NP reach or exceed fifty percent (50%) of the units attempted.

Academic Dismissal
A student who is on academic probation shall be dismissed from the Ventura College District if the student earned a cumulative grade point average of less than 2.0 in all units attempted in each of three consecutive semesters.
Progress Dismissal
A student who has been placed on progress probation shall be subject to dismissal if the percentage of units in which the student has been enrolled and for which entries of W, I, NC, and are recorded in at least three consecutive semesters reaches or exceeds fifty percent (50%).

Return to Good Standing

A student will return to good standing from academic probation/dismissal when their cumulative grade point average (GPA) reaches a 2.0 or higher.

A student will return to good standing from progress probation/dismissal once they have completed more than 50% of the units attempted with grades of A, B, C, D, F, and P.

Make an appointment with an Oxnard College Counselor to discuss your eligibility for the following:
- Academic Renewal 
  An eligible student may petition to disregard a maximum of 24 semester units (within 5 semesters) of courses with grades of "D" and "F" from their cumulative GPA.
- Excused Withdrawals 
  An eligible may petition to replace their grade with an excused withdrawal (EW). An EW will not negatively impact academic/progress standing.
  Note: Please consult with the Financial Aid Office.
- Course Repetition
  A course in which a grade of “C” or better has been earned may not be repeated except as identified in the catalog course description. Courses taken at any college in which a grade of D, F, NC or substandard grade has been earned may be repeated for the purpose of improving a recorded grade. In such a case the higher grade will replace the substandard grade in the cumulative GPA.

Additional Campus Resources!

The OC Library has the following items available to current students to borrow for the semester:
- Laptops
- WiFi Hotspots
- Graphing Calculators
- Scientific Calculators

Call the circulation desk at (805) 678-5819 for more information.

Students on Academic Probation or Dismissal Must Complete the Following Mandatory Steps:

Step 1-Meet with a Counselor

Step 2-Complete the Academic Success Workshop (ASW)

Step 3-Enroll in a PG R820 course

Impacts of Probation and Dismissal

Enrollment, Unit Limitation, and Financial Aid

Definitions of Academic Standing

Good Standing

Probation I

Probation II

Dismissal

Return to Good Standing

How to return to “Good Standing”

Ways to “Clean-Up” your transcript

Additional Campus Resources!

Additional Campus support!

Technology Check-Out

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