Vice President of Academic Affairs and Student Learning

In spring of 2023 the executive team developed a process and metrics to support decision-making for "off-cycle" retirement replacements, which occur outside of the traditional resource request timeline. These metrics are a guide, not a formula, that provide a clear and transparent process for President to review and approve such requests, though not all will be approved.  

For full-time faculty retirements, there are two processes for requesting replacements: 

1. The faculty member informs their department chair and dean of their plans to retire during the summer or fall of the academic year preceding their retirement. For example, faculty member A informs the dean of their plans to retire at the end of spring 2024 during the summer of 2023. This request will go through the traditional resource request and faculty prioritization process. 
2. The faculty member does not inform the department chair or dean of their upcoming retirement and submits retirement paperwork in their final semester. For example, faculty member B submits retirement paperwork in spring 2023, without prior notification to the department chair or dean. In this scenario, the Dean will submit this form for their request for an off-cycle replacement. This form will automatically be forwarded to the Vice President of Academic Affairs and the Academic Senate President.  

The Vice President will then inform the President, Vice President of Business Services, and the other Vice President, who will use the metrics and any feedback received from Academic Senate to determine if an off-cycle recruitment is necessary or if it can wait for the next resource request and faculty prioritization cycle. The President, or designee, would then inform the Dean who requested the off-cycle retirement replacement of the final decision via email. 

This process is new and may evolve with input from Academic Senate, Program Review Committee, College Planning Council, and Executive Cabinet.