OC Technology Committee Meeting
November 18, 2010

In attendance: Rick Shaw, district IT, Co-Chair; Teresa Bonham, Letters, Co-chair; Bret Black, Math; Joel Diaz, A&R; Shannon Newby, Science; Ernesto Orellana, Student; Bola King-Rushing, instructional technologist, classified rep; Kitty Merrill, OCTV; Tom Stough, library; Jeff Erskine, IT.

Meeting started at 4:15.

Topic 1: Introduction
Student Ernesto Orellana joined the committee.  He is a computer science major and he participates in STEM activities.  

Topic 2: Review Minutes
Review and approve the minutes from 10/21 meeting.  Two errors where discovered.  First, ASG visitor was left off the minutes and second, Brian Akers is misspelled. 
Rick said he would add the corrections to the minutes.

Topic 3: Committee Reports:
1. DEC  
Teresa reported on the activities of the DEC.  The committee has created a blurb to for the schedule of classes.  The blurb was distributed to the group.  The committee also has created a new de appendix for curriculum. It was also distributed to the group.  An online course proposal form was also distributed to the committee along with instructions for the form and a faq section for the de appendix. The curriculum committee will vote on the new forms on 12/8.  

2. OCTV
Kitty reported that while the new building for OCTV is great, the lights and equipment are wired.  Kitty asked the committee to make a motion for funding for appropriate wiring and equipment.  Tom motioned and Bola seconded.  The committee unanimously agreed to support the motion.  Teresa asked Kitty how much money would be needed for what she is asking. Kitty said that it would take approximately 20-50 thousand dollars.  She has estimates.  She said that students need equipment to keep up with the technologies used at other studios.  

Kitty said she will create a more formal OCTV group.

Topic 4: Information/Discussion
1. Smart Classroom Update.  Handout was distributed to show the progress of smart classrooms.  Jeff said that if there are issues with equipment, faculty should call him.  Bret reported that SH1 doesn’t work.  Instructors need to lock cabinet doors when they finish using smart equipment.  Faculty should not ask students to tinker with computer set up in smart classrooms.  

Tom asked about the smart set up in the library and Jeff reported that the lectern for the library is not in yet.  Jeff will call and follow up on the equipment.  

Kitty asked about cable tv in the classroom.  How do we get cable in the class?  LS and LA have cable.  Jeff says that once tvs are out IT needs to figure out how to connect cable to the smart system.  Jeff will ask Mark Smith.

Teresa asked about making NH4 Smart.  According to Jeff, it is not on the list to be converted.

Ernesto asked about WIFI and asked about dead spots.  Rick said that IT is mapping the campus for dead spots and is fixing it as they pop up.

We were told that IT is working on the campus Internet for student WIFI user authentication.  Rick said it was called LDAP. Students would use their existing portal log-in and password.

2. Virtual Desktop
Rick reported that the pilot at VC had some rough patches.  IT will look at the results and IT will decide if it is successful or not.  Rick will bring feedback to next meeting.  Rollout at OC late spring 11, starting with refresh cycles if virtual desktop is successful.

Bola asked with VDI if we would be able to have a 24-hour computer lab.  Rick said that are many issues with that.

3. IT Staffing
Rick described that during the first 6 weeks of the term, including the first two weeks before students begin, the IT team will be sent to the three campuses to help with IT needs and faculty help.  IT will also hire seasonal help for this period.  They will staff the phones with extra people too. 

4. Banner 8 Upgrade
Upgrade went well, with minor issues.  It is bigger and performing better.

5. Group mail lists
Everyone can create their own groups in the email program, for example, committee groups can be created.  If a user wants to use a system level group, that user must request the group to be created.  Send request to helpdesk or Rick.

6. 2010/2011 Refresh
Rick and Jeff are creating a list based on utilization and need.  Entire inventory will be assessed for age, group by role they fill, exclusions made for specific needs/issues, then recommendations will be brought back to the committee for prioritization. Faculty members who have a refresh computer sitting in their offices are still lined up to be refreshed as soon as possible.

Topic 5: Instructional Technology
1. D2L
The current pilot group has been working with the newest version.  The testers are not providing much feedback though.  On 12/22 the entire system will be upgraded.  Faculty will be trained, but only 4 people from each campus will be sent for training.  The EVP will pick which faculty will attend.

Topic 6: technology op plan
People still need to read the plan and provide feedback to Rick via email.  Please get Rick your feedback before you leave for winter break.

Topic 7: Other Business
We only have 3 scheduled meetings in the spring.  The group agreed that we need more.  Rick will look at his schedule and make suggestions

Jeff showed us the OC IT web page.  http://www.oxnardcollege.edu/departments/administrative/information_technology_services/

We were reminded that the helpdesk is for faculty and not students.

Teresa reminded the group that students can order their textbooks online from the bookstore and faculty can submit their copy requests to the copy center via email.

Teresa asked the group to brainstorm committee goals for the spring.  Please send Teresa your ideas via email.