Verification Process

What is Verification?

Verification is a process to confirm the information you provided on FAFSA (Free Application for Federal Student Aid). This may be random or because FAFSA data was incomplete, estimated or inconsistent. The U.S. Department of Education selects some students for the verification process. Also, the financial aid office may need to verify data if there is conflicting information.

As part of the verification process, you will be asked to complete a verification worksheet and may have to submit an IRS tax transcript, W-2s and 1099s. If you are a dependent student, you may be required to provide your parent(s) IRS tax transcript, W-2s and 1099s.

How do I know if I am selected for verification?

To view your aid status, as well as the forms required to complete verification at Oxnard College, login to your MyVCCCD portal

  1. Select the Student Services tab at the top of the page and scroll down to the Financial Aid Requirements channel.
  2. Click on the Financial Aid Status link.

  3. Select Aid Year and Submit.

  4.  Click on the Financial Aid tab and select the Eligibility link.

  5.  Click on Student Requirements to print and submit all required documents to OC Financial Aid.

We may also send you letters and/or emails telling you to complete verification. Please open and read all correspondence from us, then respond within 14 days. 

What information do I need to submit?

For the 2014-2015 academic year:

The financial aid office no longer accepts signed copies of federal tax returns (1040, 1040A or 1040EZ) as required by federal regulations.

  • You may use the IRS Data Retrieval Tool to transfer 2013 tax information to your FAFSA, OR
  • Request an IRS tax return transcript.
  • If you were not able to use the IRS retrieval Tool or changed the data that was transferred, we will need an IRS tax return transcript. We can no longer accept a copy of your tax return unless you filed a Puerto Rican or foreign tax return.
  • Complete a Verification Worksheet that will direct you to give us the required documents.

NOTE: If you are applying for aid at other colleges, please make a copy of your IRS tax return transcript for your records before you submit it to the financial aid office. We will not keep paper copies.

Verification forms

  • If you are a dependent student, complete the specific 2014-2015 Dependent Verification Worksheet listed in your Financial Aid tab. Do not leave any section blank or incomplete. You and at least one parent must sign the worksheet before submitting it to our office. Also, submit relevant tax documents with your student ID at the top.
  • If you are an independent student complete the specific 2014-2015 Independent Verification Worksheet listed in your Financial Aid tab. Do not leave any section blank or incomplete. You must sign the worksheet before submitting it to our office. Also, submit relevant tax documents with your student ID at the top.

The verification review process can range from 2 - 6 weeks. Submit copies of the requested documentation within 14 days of the request.

Failure to submit all requested documentation will result in the forfeiture of your financial aid eligibility.

How to Avoid Verification Processing Delays

We strongly recommend that you submit all documents within 14 days of receipt of the verification notice.

Submit all documents at the same time to:

Oxnard College
Attn: Financial Aid Office
4000 South Rose Ave
Oxnard, CA 93030
 

  • Remember to make photocopies for your records.
  • Print your name and 9-digit Student ID number on each page of the documents that you submit.

We recommend you submit your documents in person to prevent processing delays.

After Verification is Complete

If the information reported on your FAFSA is confirmed, the financial aid office can determine your eligibility for financial aid. We will notify you to check your financial aid eligibility on your MyVCCCD portal.

If we find conflicts between the data reported on your FAFSA and the information that you submitted to the financial aid office, we will correct and resubmit your information.  You can monitor the status of your corrections  on your MyVCCCD portal.  A "Pending Corrections" document will be posted and cleared once we receive an accurate FAFSA. We will notify you to check your financial aid eligibility on your MyVCCCD portal.

Expect Financial Aid E-mails

If you are eligible for federal student aid we will send an award notice to the e-mail address on your FAFSA.   All document requests must be completed before any financial aid can be disbursed to your account.